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VENDOR
INFO

Welcome to the Spring Arts & Gifts Show! Prepare to be delighted with a fantastic showcase of arts, crafts, and unique gifts. This event is a must-attend for everyone who loves creativity and wants to experience it firsthand.

 

The Show will be held at the Nevada Exhibition Center, which is located in the Grand Sierra Resort in Reno, Nevada. The event will take place on Friday, May 3rd, from 4:00 pm to 8:00 pm and on Saturday, May 4th, from 10:00 am to 5:00 pm.

Calling all artisans, crafters, sellers, makers, and bakers! We are excited to invite vendors who sell high-quality art and gifts and present them creatively to join our juried Show. Approximately 80% of our show is composed of handmade vendors, and we are proud to showcase their unique talents. Please apply now to become a part of this exciting event! We kindly request that vendors do not include any occult items or decor in their presentation. Please note that ScenGence, Scentsy, freeze-dried foods, and permanent jewelry spots have already been filled.

 

BASICS:

Table Space = $175

10x10 = $225

10x10 Corner = $250

Extra 10x10 = $150

Extra 10x10 Corner = $175

Tables = $30

Chairs = Two Provided

Electricity = $75

Temporary License = $25

Scavenger Hunt Participation = $15

Early Tear Down Deposit = $50

 

A limited number of table spaces are available for $175 each. Each table space includes a table and tablecloth. Please note that you must use the provided table and cannot use additional media such as tables, stands, or posts. However, you can use a backdrop on a stand behind the table to add flair to your display.

A 10x10 booth costs $225. Please note that tables are not included in these spaces. A 10x10 corner space costs an extra $25. You are free to use the space however you want, including using your own canopy. If you bring a canopy, please note its ceiling height clearance, as it may change throughout the room. Side walls and backdrops are also allowed to make your booth look great!

 

An additional 10x10 booth is $150 ($175 for a corner).

 

Vendors with multiple booths will have priority drop-off access.

Must be present for both days.

Sharing a booth is not allowed.

Two chairs will be provided to each vendor.

 

Tables are available for rent for $30.

Electricity is available for both days for $75 per vendor. 

High-speed internet will be provided.

A packet of beautiful advertising materials will be distributed to all vendors ahead of the Show.

Each vendor is required to pay an early tear-down deposit of $50. The deposit will be refunded if you remain set up from the beginning to the end of the Show. However, you must be present to receive the deposit refund. We will not send out the rebate after the Show. You will forfeit the refund if you fail to show up or set up for the Show.

Setup will begin on Friday, the 3rd in the morning. Time slots for unloading will be assigned. Doors will open for vendors at 8:00 am on Saturday. Vendors are responsible for their own setup and tear-down and must bring any necessary transportation equipment. It is highly recommended that vendors bring wheeled carts to facilitate the transportation of their items. Please note that the GSR will NOT be providing any carts.

Now for some fun features:

The first 100 individuals who purchase tickets will be given a lovely swag bag filled with goodies from our vendors. Vendors are welcome to contribute to this bag by providing a business card, a coupon, a sample, or any other promotional item, bearing in mind that we will require 100 pieces.

 

We will be holding multiple raffles during the event. Vendors are encouraged to contribute items for the prizes.

We are pleased to announce that we have organized a Vendor Scavenger Hunt during the event. Each attendee will receive a punch card, which 16 pre-selected vendors must punch. After collecting all the punches, they can enter to win the grand prize. This is an excellent opportunity for vendors to attract customers to their booths and increase sales. The participation fee for this game is $15. Only 16 vendors will be invited to participate. 

We will have a beverage bar and a lounge area, where we'll serve a wide variety of drinks, ranging from hot coffee and tea to mimosas and cosmos. All of these drinks will be available for purchase. This lounge area is an excellent spot for shoppers to rest and relax before continuing their shopping. It is also a great place for vendors to take a refreshing break.

 

A People's Choice Award for Favorite Vendor will be given out at the end of the Show. So make your booth inviting and your smile bright to win the favor of our guests!

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Back to business:

Please note the following important information for all selling vendors:

 

- You must have a Reno Business License or purchase a temporary two-day license for $25 through our registration process.

- If you participate in more than two shows a year or sell outside of this event (e.g., online or in a shop), you must also have a Nevada Tax ID Number. You can set this up at tax.nv.gov.

 

You will receive an envelope for tax collections, which you can use to submit your tax payment. It is important to ensure that you provide the correct amount while submitting. Please note that we will not be verifying the amount you submit. In case of any discrepancies, the Nevada Tax Department will contact you for further action. The tax amount is 8.265% of your total sales.

A special food permit is mandatory to sell food or beverage items. All for-sale food items must be pre-packaged for off-site consumption. It is permissible to provide samples only if you have the appropriate licensing. For further food permit details, contact Washoe County Environmental Health Services at (775) 328-2434.

 

Please bring all the necessary licenses and permits to the Show.

 

Kindly double-check that the email address provided on your application form is correct. The acceptance letters will be sent to that address.

 

Successful applicants have seven days to register. All additional payments must be completed by May 1st.

​​All communication will be via email. Be sure to add me to your contacts.

Oils.OverYourHeart@gmail.com

 

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