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Vendor Information

Welcome to the Arts & Gifts Show! Prepare for a fantastic showcase of arts, crafts, and unique gifts. This event is a must-attend for everyone who loves creativity and wants to experience it firsthand.

 

Tips

SWAG BAGS

Also known as promotional gift bags, swag bags are an effective way to engage with potential customers. By including samples of your products or services, along with a special offer or coupon, you can entice attendees to learn more about your brand. Make sure to prominently feature your shop name and contact information on the items in the swag bag, providing a clear call to action for follow-up after the event.

 

SCAVENGER HUNT
Participating in the scavenger hunt can significantly increase your booth's foot traffic and drive sales. Make the most of this opportunity by interacting with visitors, engaging them in conversations, and drawing their attention to your products or services. Encourage participation by incorporating games, asking thought-provoking questions, and greeting everyone warmly.

FAVORITE VENDOR
We enjoy hosting the people's choice favorite vendor contest at our shows. This gives guests the opportunity to show appreciation for the vendor they are most connected with. Vendors should ensure that their shop name is prominently and clearly visible at their booth, as this will help guests remember you. Creating an inviting and enjoyable atmosphere is essential, as people will always remember how you made them feel.

When & Where

Don't miss out on this exciting event! The Arts & Gifts Show is coming to The Grand Sierra Resort, located in the heart of Reno, Nevada. Join us in the expansive Nevada Exhibition Center on November 29th from 1 pm to 8 pm and November 30th from 10 am to 6 pm.

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Who's Invited?

We are extending a special invitation to artisans, crafters, sellers, makers, and bakers! We are thrilled to invite vendors who sell high-quality art and gifts and present them creatively to join our juried Show. We take pride in showcasing the unique talents of handmade vendors by comprising our show of 90% handmade. We also appreciate those with home businesses, trying to make supplemental income and supporting them as well. Apply now to secure your spot in this exclusive event! We kindly request that vendors not include occult items or decor in their presentations. Thank you.

 

Polymer clay jewelry vendor spots are full.

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Cost Breakdown

Table Space = $175

10x10 Space= $225

10x10 Corner Space = $250

Additional 10x10 Space = $150

Additional 10x10 Corner Space = $175

Tables = $30 (each)

Chairs = Provided (2)

Electricity = $75 (covers both days)

High-Speed WiFi = Provided

Temporary 2-Day License = $25

Scavenger Hunt Participation = $20

Early Tear Down Deposit = $50

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Details

A limited number of table spaces are available for $175 each. Each table space includes a table with a white tablecloth. Please note that you must use the provided table and cannot use additional media such as extra tables or side stands. However, you can use a backdrop on a stand behind the table to add flair to your display.

A 10x10 booth is $225. Please note that tables are not included in these spaces. A 10x10 corner space is an extra $25. You are free to use the space however you want, including using your own canopy. If you bring a canopy, please note its ceiling height clearance, as it may change throughout the room. Side walls and backdrops are also allowed to make your booth look great!

 

An additional 10x10 booth is $150 ($175 for a corner).

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Sharing a booth is not allowed. Each vendor is required to be present for both days of the event.

Tables are available to rent for $30 each.

​Two chairs will be provided to each vendor.

 

Electricity is available, covering both days, for $75 per vendor. 

​High-speed password-protected WiFi will be provided.

Each vendor is required to pay an early tear-down deposit of $50. The deposit will be refunded if you remain set up from the beginning to the end of the Show. You must be present to receive the deposit refund; it will not be sent out after the Show. You forfeit your refund if you fail to show up, set up, or pick up.

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Setup

Setup will begin at 8:00 am on Friday morning, and time slots for unloading will be assigned. Doors will open for vendors at 8:00 am on Saturday. You are responsible for your own setup and tear-down. Please ensure that you set up your booth in a professional and presentable manner. It is highly recommended that vendors bring wheeled carts to facilitate the transportation of their items. Please note that the GSR will NOT be providing any carts.

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Licenses & Taxes

The following important information applies to all selling vendors:

 

- You must have a Reno Business License or purchase a temporary two-day license for $25 through our registration process.

- If you participate in more than two shows a year or sell outside of this event (e.g., online or in a shop), you must also have a Nevada Tax ID Number. You can set this up at tax.nv.gov.

Taxes will be collected at the end of the event. You will receive an envelope to submit your tax payment. It is important that you provide the correct amount while submitting as we will not be verifying the amount. In case of any discrepancies, the Nevada Tax Department will contact you for further action. The tax amount is 8.265% of your total sales. Please ensure that you keep accurate records of your sales and report them correctly to avoid any issues with the tax department.

A special food permit is mandatory to sell food or beverage items. All for-sale food items must be pre-packaged for off-site consumption. It is permissible to provide samples only if you have the appropriate licensing. For further food permit details, contact Washoe County Environmental Health Services at (775) 328-2434.

Please bring all the necessary licenses and permits to the Show.

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Promotional Materials

A packet of beautiful advertising materials, including flyers, posters, and social media graphics, will be distributed to all vendors ahead of the Show. These materials are designed to promote the event and attract more visitors to your booth. Along with the advertising materials, you will also receive complimentary tickets to give out, which can help you attract potential customers.

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Tickets

Entry tickets are $5 per person. We have an early bird special for FREE tickets until July 31st. Then, we will offer a BOGO sale. Each vendor will receive complimentary tickets to give away.

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Special Show Features

SWAG BAG - The first 100 individuals who purchase tickets will be given a lovely swag bag filled with goodies from our vendors. Vendors are welcome to contribute to this bag by providing a sample or any other promotional item; we will require 100 pieces.

RAFFLE - We will be holding multiple raffles during the event. Vendors are encouraged to contribute items for the prizes.

VENDOR SCAVENGER HUNT - We are pleased to announce that we have organized a Vendor Scavenger Hunt during the event. Each attendee will receive a punch card, which the pre-selected vendors must punch. After collecting all the punches, they can enter to win the grand prize. This is an excellent opportunity for vendors to attract customers to their booths and increase sales. The participation fee for this game is $20. There are only 16 spots available. 

LOUNGE - We will have a lounge area. This lounge area is an excellent spot for shoppers to rest and relax before continuing their shopping and for vendors to take a refreshing break.

FAVORITE VENDOR AWARD - At the end of the show, a People's Choice Award for Favorite Vendor will be given out. This award is a great way to gain recognition for your booth and products. So make your booth inviting and your smile bright to win the favor of our guests! The winner will receive a special prize and recognition on our website and social media platforms.

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Code of Conduct

All vendors and their personnel must maintain professionalism and show respect at all times during the event. This includes treating all event staff, fellow vendors, and visitors with courtesy and consideration and following all event rules and regulations. You will be asked to leave without a refund if this policy is ignored.

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Final Notes

Kindly double-check that the email address provided on your application form is correct. Your acceptance letter will be sent to that address.

Successful applicants have seven days to register. All payments are non-refundable. All additional payments must be completed 48 hours before showtime.

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Get in Touch

​​All communication will be via email. Be sure to add me to your contacts. Oils.OverYourHeart@gmail.com

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